Monday, October 24, 2011

SharePoint 2010 - Uniquely Secured Content

A very nice feature from SharePoint 2010 is the visibility into site content. I can't even count the number of times I've received the question from users "I gave them access to my site but they still can't see the list!".

There's a simple explanation for this. Inheritance is broken and "The List" has unique permissions. Unfortunately the Technology Team, more often than not, needed to get involved to communicate to with the user.  For the more seasoned business users, the next question would be "So what do they have access to?".

Great question and a great answer for SharePoint 2010 to solve this problem?

Under Site Permissions, you have the option to see content with Unique Permissions.  Click on the link "Show me uniquely secured content".

Show me uniquely secured content

Microsoft has really been listening to our Admistrative Challenges and gave a great and simple way to continue to empower the users.  Once clicking on the link we can see what's uniquely secured.  In the screen shot below, "Site Collection Images" and "Style Library" have unique permissions and are not inheriting from the site. 

Docs and Test contain item level permission in side the libraries which is defined with "Lists that may contain items with unique permissions".  It's a little bit misleading because Docs is a document library, but let's focus on what's important:  We have better visability into our busines content and can better share those insites with our clients. 

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